Info for Authors & Submissions

If you are interested in publishing a paper with ASEAS, please have a look at the following info. Submissions which are not in line with these guidelines can unfortunately not be considered by the editors. Thank you for your co-operation. We look forward to receiving your submission!

You will find the link to our Submission Platform at the bottom of this page.

Five Different Sections

Articles can be submitted to one of five different sections. Below you can find more info on each section.

  • In the section Current Research on South-East Asia we publish articles that meet highest scholarly quality standards. Submissions for this section will be reviewed on an anonymous basis by at least two academic reviewers.
    Length of submission: up to 40,000 characters with spaces, excluding references.
    Further Details & Requirements

    • Please include an abstract of about 500 to 1,000 characters and 5 keywords.
      (If you publish in German please also provide an English translation of the abstract and keywords. If you are a German native speaker and publish in English please also provide a German translation of abstract and keywords, in any other cases the editors will translate abstracts and keywords to provide bilingual abstract and keywords).
    • Please include a brief author info and your email address for author contact. This will be published in the first footnote. This footnote might also be the proper place if you want to add any acknowledgments e.g. on funding or supporting institutions.
    • In certain cases authors might wish to add tables, charts, photographs or similar to their manuscripts. In this case make sure that you provide a title, a source and – if fitting – a description. In case of submitting photographs please consider our Guidelines for Submitting Photographs.
    • To avoid potential conflicts of interest within the review process, information identifying the author should be included on a cover sheet and must not appear in the document. Please take proper efforts to delete any items that might give lead to the author of the paper.
    • Typically, an external review process takes four to eight weeks. During this time the editors search and contact reviewers who they deem professionally qualified to review the submitted manuscripts, reviewers receive and review manuscripts and return their feedback together with a recommendation whether to publish or not to the editors. Since for reviewers this is a voluntary process which adds to their other obligations, we asks for authors’ understanding in case a review might take a bit longer than expected. For more information on the reviewing process you might also have a look at our Publishing Ethics Document on our website.
  • The section Research Workshop offers space for reports about ongoing research projects or field studies.
    Length of submission: up to 10,000 characters including spaces.
    Further Details & Requirements

    • Title: No fixed requirements for the title. However, we recommend submitting a twofold title (e.g. “CLASDISA – Classifications of Disabilities in the Field of Education in Different Societal and Cultural Contexts: Insights Into the Current State of Research” or “Critical Companionship: Preliminary Results of a Long-Term Study of Social Norms Amongst Participants in Thai-Lao Aministrative Personal Exchange Programmes”)
    • Please include a brief author info and your email address for author contact. This will be published in the first footnote. This footnote might also be the proper place if you want to add any acknowledgments e.g. on funding or supporting institutions.
    • This section is not meant to publish project descriptions. Instead personal or unique insights into the circumstances of your research; promising preliminary results, methodological innovations and challenges, or similar information is the preferred content of submissions to this section.
    • In certain cases authors might wish to add tables, charts, photographs or similar to their manuscripts. In this case make sure that you provide a title, a source and – if fitting – a description. In case of submitting photographs please consider our Guidelines for Submitting Photographs.
  • The section In Dialogue with South-East Asia experts (scientists, representatives, NGO-workers, activists etc.) can cover various topics in the form of interviews.
    Length of submission: up to 20,000 characters including spaces.
    Further Details & Requirements

    • The title should be twofold and include the aim and theme of the interview as well as the name of the interviewed person (e.g. Discussing the Evolution of Tourism Studies: An Interview with Rick Smith, or Challenges and Pitfalls for Cross-Border Security Cooperation: An Interview With General Trak Pitwan).
    • Please include a brief author info and your email address for author contact. This will be published in the first footnote. This footnote might also be the proper place if you want to add any acknowledgments e.g. on funding or supporting institutions.
    • Please include a brief abstract that illustrates the aim, scope and/or context of your interview, and defines the date and method of the interview (e.g. interviewed by telephone or email, interviewed at the occasion of the 3rd Conference of Migrant Communities International, etc.). With the abstract the interviewer can e.g. present the relevance of the interviewed person’s contribution to the general debate and can put the interview in the context of a wider discussion.
    • Interviews will only be published if the interviewed person has given their consent. With the submission of a manuscript authors confirm that they have obtained authorization of their manuscripts through the interviewed person. The editors and publishers of ASEAS can and will take no responsibility for liabilities arising from the unauthorized publication of the interview.
    • Interviews are transcribed literally. Modifications should be reduced to a minimum.
    • Amendments to the contents of the interview can be included in footnotes (e.g. the meaning of acronyms, of other persons mentioned etc.)
    • In certain cases the ASEAS editorial board will add such footnotes. Footnotes by the ASEAS editorial board will be marked as such.
    • Interviews might also be accepted after a submission deadline has already passed. Contact the editors to inquire whether your submission fits the editorial schedule.
  • The section Network South-East Asia Research can be used to introduce academic and independent (research) institutions or to announce and summarize conferences.
    Length of submission: up to 7,500 characters including spaces.
    Further Details & Requirements

    • Please include a brief author info and your email address for author contact. This will be published in the first footnote. This footnote might also be the proper place if you want to add any acknowledgments.
    • Submissions should be written in continuous text. Avoid listings or a mere enumeration of data or items.
    • This section is not meant to publish promotional standard texts; personal or unique insights and analyses are preferred. Submissions should differ and extend from contents that are published as self-descriptions on institution or conference websites.
    • If reviewing conferences refrain from listing speakers and presentation titles, rather put the aim or outcome of the conference in context of a wider debate, describe and present issues of controversy or contestation or newly found consent.
    • If introducing and reviewing (research) institutions a few facts about organizational composition or structure are appropriate but the main focus should rest on the character and profile of a institution, its uniqueness or role within a broader (research) landscape as well as the passed milestones or to be reached goals. Ideally this shouls also be reflected in the title. Of course you can also write about its history, its own network and concerted research endeavors or any uniqueness in working culture or similar observations.
    • For the conference as well as the institutional review you can add a list of selected publications or presented papers.
  • Book Reviews shall give an overview and a critical assessment of the latest publications on international South-East Asian research.
    Length of submission: up to 10,000 characters including spaces.
    Further Details & Requirements

    • Title: The title of the publication including bibliographic info (publisher, ISBN, pages)
    • Please include your name and affiliation
    • The publication to be reviewed should not have been published more than two years ago.
    • The two years time restriction does not apply to reviews of standard works. Authors should however have valid reasons for re-reviews of such works.
    • Book Reviews might also be accepted on short notice after a submission deadline has already passed. Contact the editors to inquire whether your submission fits the editorial schedule.

General Guidelines

  • Articles have to be written in German or American English
  • As an interdisciplinary publication, ASEAS asks that authors avoid technical jargon as much as possible. Authors should assume an audience who is familiar with South-East Asia but who may not be specialists in a particular field.
  • ASEAS accepts manuscripts on the premise that their content is original and that they have not been accepted for publication or review elsewhere. If you decide to publish your paper elsewhere, please inform us so that we can cancel a potential reviewing process.
  • Authors must provide complete references with their submissions, including page citations. (For further information concerning citation styles see the sections on APA Citation Style below.)
  • Submissions have to be authentic and meet scholarly standards. Where the main substance of a published article is erroneous; the article contains material that has not been properly acknowledged or cited; the article’s authorship is incorrect or incomplete; the article contains a libel, the editor of ASEAS will refuse a publication. Find out more on our Publishing Ethics here.
  • Authors can submit paper suggestions (abstracts), photos etc. at any time or follow a Call for Papers which is sent out for special thematic focuses.
  • The final decision to publish an article or refuse publication rests solely with the ASEAS editorial board.

Guidelines on Academic Writing

Manuscripts submitted for publication have to be in accordance with the American Psychological Association (APA) style.

  • If you use citation/bibliography software (e.g. Endnote or other), please make sure you switched to APA style citation!
  • If you are not convenient with the details of APA Citation Style yet, we recommend having a look at the most current APA Publication Manual or at online ressources like the APA Lite PDF Guide on Dr Abel Scribe’s Website.
  • For submissions in German the editors have prepared a list of further explanations and guidelines.
    Abweichungen von den englischen APA-Zitierregeln

      • Statt dem englischen Ed. (Editor) bzw. Eds. (Editors) ist das deutsche Hrsg. (Herausgeber) zu verwenden.
      • Anstelle des englischen p. (Page) bzw. pp. (Pages) wird das deutsche S. (Seite/Seiten [d.h. im Singular und im Plural]) verwendet. Die Abkürzungen f. (folgende Seite) und ff. (folgende Seiten) nach Seitenzahlen werden im APA-Zitierstil nicht akzeptiert! Es müssen an ihrer Stelle die exakten Seitenzahlen angegeben werden. Mit anderen Worten: (Meier, 2008, S.23-26) ist korrekt; (Meier, 2008, S.23ff.) ist inkorrekt.
      • Beim Zitieren von Internetquellen wird statt dem englischen Retrieved [Month] Day], [Year] from (…), das deutsche Zuletzt zugegriffen am [Tag]. [Monat] [Jahr] unter (…) verwendet, bspw.: Kleine-Brockhoff, M. (2007). The shadows of the past. Asia Pacific Times. Dezember 2007. Zuletzt zugegriffen am 18. Dezember 2008 unter http://www.asia-pacific-times.com/index.php?option=com_content&task=view&id=538&Itemid=17.
      • Es muss einheitlich zitiert werden, d.h. innerhalb eines Beitrags komplett in Deutsch oder in Englisch. Dies gilt auch für Anführungszeichen, Apostrophe etc.!
      • Während im Englischen ein Komma als Tausendertrennzeichen und ein Punkt als Dezimaltrennzeichen verwendet werden (GBP 1,400.90 – onethousand Kleine-Brockhoff, M. (2007). The shadows of the past. Asia Pacific Times. Dezember 2007. Zuletzt zugegriffen am 18. Dezember 2008 unter http://www.asia-pacific-times.com/index. php?option=com_content&task=view&id=538&Itemid=17. fourhundred Pounds Sterling and ninety Pence), müssen im Deutschen ein Punkt als Tausendertrennzeichen und ein Komma als Dezimaltrennzeichen verwendet werden (EUR 1.400,90 – Eintausendvierhundert Euro und neunzig Cents). Dies gilt nicht nur für Währungsbeträge, sondern für alle Zahlen (außer Jahresangaben).
      • Deutschsprachige Abkürzungen und Formulierungen sind anstelle der englischen zu verwenden, wie bspw. / vgl. / Kap. / Nr. / z.B. / d.h. / ca. / etc.
      • pdficon_small Download “Deutsche APA-Abweichungen” (PDF)

Publishing Ethics

We are confident that unambiguous and consistent guidelines enhance the quality of published research, and ensure a process is in place to respond to a situation where ethics may have been transgressed. Find our Ethical Guidelines here (PDF).

The Austrian Journal of South-East Asian Studies (ASEAS) is a peer-reviewed journal that is published biannually, both in print and online as an open-access publication by the Society for South-East Asian Studies (SEAS) based in Vienna, Austria. It strives to cover a wide range of aspects relating to Southeast Asia (e.g. culture, economics, geography, linguistics, media, politics, society) from historical as well as contemporary perspectives. Articles considered for publication have to be submitted in German or English.

We are confident that unambiguous and consistent guidelines for editors, reviewers, and authors enhance the quality of published research as well as ensure a fair and accurate reviewing and publishing process. Compliance with the following responsibilities is mandatory:

Editors’ Responsibilities
  • Editors ensure that unbiased consideration is given to the submitted manuscripts, judging each on its academic merits without regard to the race, religion, nationality, sex, seniority, or institutional affiliation of the author.
  • Editors facilitate communication between all actors of the publication process and ensure that manuscripts are dealt with and processed with reasonable speed and efficiency.
  • Editors assume sole responsibility for the acceptance or rejection of a manuscript. While an editor may seek guidance via peer review, she or he may reject a manuscript without review if considered inappropriate for the journal.
  • Editors ensure that all published research articles are subjected to a double-blind peer review process by qualified reviewers.
  • Editors provide clear criteria for a comprehensive peer review process.
  • Editors guarantee that the external peer review process is confidential and preserves the anonymity of reviewers and authors at all times.
  • Editors guarantee that conflicts of interest between authors and peer reviewers are declared.
  • Editors investigate and document complaints that may occur during the publishing process and give involved parties a fair opportunity to justify their positions.
  • Editors promote the publication of corrections in case of errors and consider retraction of articles if deemed necessary. Corrections or retraction may be necessary in any of the following cases: (1) the main substance of a published article is erroneous; (2) the article contains material which has not been properly acknowledged or cited; (3) the article’s authorship is incorrect or incomplete; (4) the article contains a libel.
Authors’ Responsibilities
  • Authors present an accurate account of the research performed and offer an objective discussion of its significance.
  • Authors refrain from any form of plagiarism. Plagiarism constitutes a serious abuse of the most basic principles and foundations of research and cannot be tolerated.
  • Authors provide detailed references to all sources of information in order to permit their peers to repeat the work.
  • Authors consider other academic work in a fair and factual way, which under no circumstances voices or implies personal criticism.
  • Authors refrain from using fraudulent data and provide a statement that all data used in the research under review are real and authentic.
  • Authors reveal any conflicts of interest that might impair their academic credibility at any stage of the research and publication process. If applicable, authors declare the financial support their research is based on.
  • Authors do not submit the same or similar articles to any other publication medium and confirm that the manuscript has not been accepted for publication elsewhere. In cases where parts of the submitted article overlap with previously published material, authors refer to these sources.
  • Authors are obliged to have their submission undergo a peer review process and cooperate fully with the editors.
  • Authors identify co-authors who made a significant contribution to the work submitted and who share responsibility and accountability for the results.
  • Authors immediately notify the editorial board if significant errors in their work and/or sources are identified before or after the publication and ensure full cooperation with the editorial board in order to correct such errors, publish an addendum, or withdraw the manuscript where necessary.
Reviewers’ Responsibilities
  • Reviewers assist the editors in improving the quality of the research articles by reviewing the manuscripts with objective authority and efficiency.
  • Reviewers justify their evaluation of the manuscripts. Any statement of an observation, derivation, or argument having been previously reported must be accompanied by the relevant citation.
  • Reviewers point out if relevant published or unpublished work is used but not cited in a manuscript.
  • While the review of a manuscript may justify criticism, reviewers avoid personal or malicious criticism of the author.
  • Reviewers treat all reviewed manuscripts confidentially and do not copy or distribute them by any means.
  • Reviewers guarantee to be free of conflicts of interest with respect to the research topic, the author(s), and/or other parties involved and to otherwise declare so in advance and renounce the assignment with immediate effect.

Publisher’s Responsibilities

  • The publisher ensures that the ASEAS Publishing Ethics standards and the procedures for dealing with unethical behavior are met at any stage of the publication process by all actors involved.
  • The publisher ensures the integrity of the academic record.
  • The publisher constantly strives to further develop models of good practice in close cooperation with the editorial board, reviewers, and authors.
  • The publisher promotes freedom of expression at all levels of the publication process and ensures that intellectual standards are not affected by commercial issues and interests.
Procedures for Dealing with Unethical Behavior

To maintain the integrity of the academic record of ASEAS and its contributors, a breach of these guidelines will be addressed as follows:

  • identification of the problem and immediate notification of the editorial board (where and to what extent has the code of ethical behavior been breached);
  • gathering and critical evaluation of evidence under the observation of the editorial board (a full documentation of evidence must be provided and investigated for its credibility).

Minor cases: the party at fault is given a fair opportunity to respond to the allegations and to correct the misdoing with a warning to better observe ethical standards in the future.

Severe cases:  the party at fault is given a fair opportunity to respond to the allegations but depending on the severity of the breach, a retraction of all content from the review process and/or journal is considered and wronged parties are informed. In case of deceit, authorities are informed and legal steps may follow.

The appropriate steps (as outlined above) are initiated by the editorial board and documented accordingly at all times.

 

Format, Files and More

When it comes to formating please follow one simple guideline: the less formatting – the better! In case your manuscript is accepted, the publishers take care of all formatting and adapt fonts, letter sizes, listings etc. to the style of the journal. To ensure a swift publishing process please consider the following points.

  • Font: To avoid technical problems please use a regular and common font that is included in most operating systems such as Arial, Times New Roman etc.
  • Font Characters / Glyphs: Please refrain from using any special characters besides standard ones (latin letters and glyphs such as % $ etc.). To ensure technical compatibility and since we publish articles in German and English, we are limited in using certain language-specific characters (e.g. Vietnamese accents). Please stick to a Latin character set as closely as possible and bear in mind the international reception of articles.
  • Captions: ASEAS uses two caption sizes. If your submission’s caption hierarchy is more than two levels deep, we recommend listing your captions (1.1.3 etc.).
  • Highlighting text passages can be done by formatting in italics.
  • Photos, maps, tables, diagrams etc. should not be embedded in the text but sent or uploaded as separate and clearly named files. In your manuscript mark the position of images, tables etc. by inserting in capital letters “INCLUDE TABLE 1 HERE”. Include a title and a source for your maps, diagrams etc. after this note. In case of photos you can also add a short caption that will be put directly under to image. Please also make sure that you dispose of all necessary copyrights to include selected photos, maps or other graphics into your submission.
  • Photos should have a resolution of at least 150dpi. If you are not an photo professional please refrain from photo modifications such as color or contrast corrections and submit the original and unedited files.
  • We advise you not to spend to much time on creating diagrams and illustrations yourself to provide us with a recognizable draft. Usually all charts and illustrations will be redesigned by ASEAS to fit the general appearance of the journal.
  • Color: While – at least in case of the online edition – all illustrations, diagrams or images could theoretically be published in color, practically this will not be the case. This is mostly due to the fact that we do not want to double the extent of layout effort for each issue and – in terms of color – stick to the resource limitations we face for producing our print issue. Typically publishing in color is an editorial decision: Whether supplementary data such as photos etc. will be published in color depends on their relevance to the article in general.
  • Hyphenation: Do not manually separate words – line breaks in our final layout are different to the ones in your manuscript and all manual hyphenations have to be manually removed by us!
  • No manual line breaks, i.e. avoid the RETURN/ENTER key – write in continuous text.
  • Do not use the SPACE or TAB key for creating artificial spacing between words – especially not before or after footnotes.

Disclaimer Concerning Photo Submissions

If submitting photographs with their manuscript authors have to declare that they dispose of all necessary copyrights and that no personal or other rights of third parties have been violated. Submitting authors will agree on this by clicking a respective option during the uploading process on our Submission Platform (follow the link at the bottom of this page).

Publishing Agreement

The following shall inform authors about the license and copyrights that their submission will be subjected to once it is published in ASEAS.

General License

  • ASEAS is an open access journal. SEAS publishes all ASEAS articles under the Creative Commons license: Attribution/NonCommercial/NoDerivs 3.0 Unported. This means that everybody is free to share (to copy, distribute, and transmit the work) under the following conditions:
    • Attribution — You must attribute the work in the manner specified by the author or licensor (but not in any way that suggests that they endorse you or your use of the work).
    • Noncommercial — You may not use this work for commercial purposes.
    • No Derivative Works — You may not alter, transform, or build upon this work.
    • You can find the full legal text to the license here

Waiver

  • In addition to the above mentioned General License agreements, all authors grant SEAS the right to produce and sell a limited number of print copies of ASEAS and/or cooperate with third parties such as database hosts in the promotion of the journal’s contents. In conclusion, and with the aim of increasing visibility and strengthening dissemination of articles, SEAS might – within a restricted framework – grant such third parties the right to commercial use of the published articles.
  • These restrictions do not mean a deviation from our open access policy but only mark an additional channel for the promotion of contents. All articles will be published and stay published online open access.

 

Submit Your Manuscript

During the first half of 2013 we installed an advanced electronic submission system and editorial platform based on the Open Journal System developed by the Public Knowledge Project. This system is now available for submissions from issue 6(2) onwards. If you have any questions contact us by email.

 REGISTER ON OUR EDITORIAL PLATFORM AND SUBMIT YOUR PAPER HERE.

Thank you for considering these guidelines!

Last revised February 2013.